Letter of Recommendation

When an employee asks you to write them a letter of recommendation it can either be an honor or a task you’re not looking forward to. Whatever you do, don’t agree to write a letter of recommendation unless you really have to time to do it. Writing a good recommendation letter takes a lot of thought and time to write, so since you agreed to do this favor make sure you set enough time aside to make it a great one!

The letter of recommendation should give the reader a good idea of your feelings towards the employee in a couple paragraphs. It should analyze the employee’s abilities in a personalized way. The more personal the letter the better. To make the letter look more credible, write the letter on your company’s letterhead. Also, use your title with your signature.

The first paragraph should include your opening statement. It should talk about how long you’ve known the employee and your relationship to them. Make sure to make your opinion of the employee known in this paragraph.

The second and third paragraphs (should you choose to make a third paragraph) should be the body of the letter. This should include specific traits and examples about the employee. Try to make the examples relevant to the position they are pursuing. Tell about their qualities that make them shine as an employee.

The fourth paragraph should begin with the closing statement. Your closing statement should identify your specific recommendation for the individual. State any final points and show your confidence for the employee.